Privacy Policy

Last updated October 29, 2026

Routine Master Pro is a tool for gymnastics coaches. This page explains what information the app and this website hold, why, who can see it, and how to have it removed. We keep it as short and plain as we can.

Who this covers

Routine Master Pro is used by gyms and their coaches. Gymnasts and parents don't sign in. Information about gymnasts is entered by the gym's coaches, and the gym is responsible for having families' permission to use the app for their team.

What we hold

Coach accounts: name, email address, gym, role, and when you last signed in. Passwords are stored only in encrypted form; we can't see them.
Gym details: gym name and short name, your gym's own requirements and settings, and subscription dates.
Gymnast information entered by coaches: name, program and level, routines, requirement checklists, coach notes, and a parent email address if the coach adds one.
Emails sent from the app: when a coach emails a report, we record which gymnast, the address it went to, who sent it and when.
Shared assignments: if your gym shares a Practice assignment, other gyms using Routine Master Pro can see its name, event, parts, targets, landing and tags, and your gym's name unless you choose to share it anonymously. No gymnast information is ever shared. You can stop sharing at any time; gyms that already copied it keep their copy.
Photos of written assignments: if a coach imports a Practice assignment from a photo, the photo is sent to our AI provider (Anthropic) only to read the assignment's text, then turned into rows for the coach to check. We don't keep the photo, and names of gymnasts on the sheet are ignored. We record only that a photo was read, for the daily limit.
Gymnast reflections: if a gym switches this on, gymnasts can type short answers on the gym's event tablet about how an event went (what went well, what was hard, what they'll work on next time, and anything else they want their coaches to know). Their coaches can read and remove them, and a coach chooses whether they go on the practice report sent to that gymnast's parent. Tablets never show what was written.
Sign-ups from this website: the gym or team name, your name, email, cell phone number, team size and message you type in the form.

We don't collect payment card details in the app, and we don't ask for gymnasts' dates of birth, addresses or photos.

How it's used

To run the app for your gym: checking requirements, working out start values, and making reports and inquiry forms.
To send emails you ask for: reports to parents, password resets, and login details for new coaches.
To manage your gym's account, trial and subscription, and to reply to sign-ups and support questions.
To call or text the number you give us about your account, like your trial, getting set up or renewing. We don't send marketing texts for anyone else and never sell or share your number. Reply STOP to any text to stop them.
Skill trends: the app shows how often skills are used across all gyms as totals only. No gym, coach or gymnast names are shown, and a skill appears only once at least 3 gyms use it.

We don't sell or rent any information, we don't show ads, and the app and website don't use advertising or tracking cookies.

Who can see your gym's information

Your gym's coaches. Each gym can see only its own gymnasts, routines and notes. This is enforced in the database itself, not just in the app.
Families see only what a coach chooses to send them, such as a report.
The Routine Master Pro administrator can open a gym's account to help with problems or account questions. Those visits and changes are logged.
Service providers that run the app for us, only as needed to provide it: Supabase (database and sign-in, hosted in the United States), Vercel (website hosting), Resend (sending emails) and FormSubmit (delivering demo request emails). They are not allowed to use your information for their own purposes.

We'll only share information beyond this if the law requires it.

Your device

The app keeps your sign-in and a copy of the skill lists in your browser's storage so it loads quickly. It doesn't track you across other websites.

Keeping it safe

All information travels over encrypted connections. Access is locked to each gym, coach logins can be turned off by the gym owner at any time, and administrator access is logged. No system is perfectly secure, but we take reasonable steps to protect your gym's information.

How long we keep it, and deleting it

Your gym's information is kept while your gym has an account, including during a lapsed subscription, so nothing is lost if you renew.
A gym owner can archive gymnasts or remove coaches at any time.
To delete your gym entirely, email us. Deleting a gym permanently removes its gymnasts, routines, settings and coach logins.
A parent who wants their child's information removed can ask the gym, or email us and we'll work with the gym to remove it.

Children's information

Gymnasts are often under 18. Routine Master Pro doesn't collect information directly from children; it's entered by coaches for coaching purposes. We hold only what's needed for that and never use it for marketing.

Changes

If we change this policy, we'll update the date at the top. For important changes, we'll tell gym owners in the app or by email.

Questions or requests

Email info@routinemasterpro.com.